Job | Executive Assistant | Badenoch + Clark
City Name
Luxembourg
Salary
To be disclosed
Contract Type
Contract type not available
Category
Office Support

Introduction

This company offers a dynamic and growing environment so if you are looking for an exciting step in your career, this could be the perfect opportunity for you.

Function information

Your Responsibilities

  • Provide full secretarial, operational and administrative support to management members and respective teams
  • Maintain the managers’ schedules by planning and scheduling meetings and conference calls; arrange and coordinate office meetings and events
  • Handle flight and hotel bookings for the management members
  • Invoice Management
  • Manage maintenance of office equipment such as PC hardware, printers and phones; purchase office supplies, furniture, equipment, etc., in accordance with company purchasing policies
  • Manage snack and beverage inventory, kitchen supplies and vendor management, checks cleanliness of all public areas
  • Responsible for facility day-to-day operations such as maintenance, cleaning requests, etc.
  • Collect approval and process office related invoices in cooperation with the accountant
  • Act as a liaison with other departments, outside contacts and C-levels/their staff
  • Deal with confidential and sensitive queries and explain policies when necessary
  • Assist with in-processing for new employees, maintain staffing seating assignments/coordinating moves
  • Manage reception area to ensure effective visitor management and communications to maintain professional image
  • Greet visitors, ascertain nature of business and direct visitors to appropriate contact persons

Requirements

Your Profile

  • Fast learner with excellent planning, time management, and organizational skills
  • Display political sensitivity in dealing with confidential business information
  • Positive working attitude and self-confident
  • Strong interpersonal and communication skills, outspoken
  • Process‐oriented, structured, pragmatic and unorthodox
  • Enthusiastic, self-motivated and fast learner
  • Excellent attention to details, service and can-do attitude
  • Hands-on mentality
  • Fluent in English and German, ideally also versed in French

To include yourself within this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Benjamin Bodson as soon as possible - CONFIDENTIALITY ASSURED - Please note that by applying your cv is sent directly, and only, to the consultant in charge of this opportunity. #LI-BB1

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website. https://www.badenochandclark.com/en-lu/privacy-policy

We’ll help you go further. www.badenochandclark.lu

Information

Benjamin Bodson

+352 26 19 28 1034

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