Job | Back Office Assistant – located close to the Belgian border | Badenoch + Clark
Location
Luxembourg
Salary
To be disclosed
Contract Type
Permanent
Category
Office Support

Introduction

Are you fluent in English and French?

Do you have a previous experience as Secretary or Office Manager?

If yes, this offer might be of your interest!

Function information

Your Responsibilities

  • Organising the office and assisting departments to optimise processes
  • Sorting and distributing communications in a timely manner
  • Create and update records
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed
  • Review billing and accounts payable issues in collaboration with Finance Team
  • Field inbound sales calls and supply Sales Manager with call back information.
  • Maintains customer databases by inputting customer profiles and updates, preparing and distributing monthly reports.
  • Assist front office staff in maintaining the office premises clean and neat.
  • Assist front office in preparing, scheduling and organising meetings, events and appointments. Performs back office activities within sales and execution departments;

Requirements

Your Profile

  • At least 5 years of experience as Secretary or an Office Manager
  • PC literacy: Word, Excel, PowerPoint
  • Ability to be multitask
  • Details orientation and strong communication skills
  • Fluency in English and French. Romanian is an asset

To include yourself within this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Benjamin Bodson as soon as possible - CONFIDENTIALITY ASSURED - Please note that by applying your cv is sent directly, and only, to the consultant in charge of this opportunity.

Before applying to any of our opportunities, we invite you to read our privacy policy, available on our website. https://www.badenochandclark.com/en-lu/privacy-policy

We’ll help you go further.

Information

Benjamin Bodson

+ 352 661 448 080

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