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Latest Update : April 2021
We look forward to working with you to help you to further develop your career. As you’d expect, to properly perform our services, we collect and use information about you.
Badenoch + Clark is committed to protecting and respecting your privacy. This Candidate Privacy Information Statement describes your privacy rights in relation to the information about you that we process, as well as the steps we take to protect your privacy. We know it’s long, but please read this Statement carefully.
There is an index below so you can go straight to the relevant section you prefer.
First, we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement, you will be referred to as ‘the Candidate’ or ‘You’.
When we talk about ‘us’ or the ‘Company’ we mean Badenoch and Clark Luxembourg S.à.r.l having its registered office at 4 Rue Du Fort Wallis, L-2714 Luxembourg . The Company is part of the Adecco Group, the largest HR services provider in the world. Through its various companies and business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career transition, talent development, training & education, outplacement and international mobility (‘our Activities’).
To carry out our Activities the Company uses several IT systems. In some cases, the Company provides a Self-Service Portal (‘Portal’) for its candidates/personnel. The Portal allows you to search and apply for jobs the Company and its sister companies advertise which match your interests, skills and/or experience, in the locations where you have expressed an interest in working.
Finally, this is a Statement about information and people. It includes facts about you, but also opinions about you and that you hold (“I’m a football fan” for example). It’s not about information about the Company (although sometimes the two overlap). This type of information is sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal Information’ in this Statement.
Personal information that the company usually collects includes, but is not limited to:
Details about your current remuneration, pensions and benefits arrangements;
The company collects and processes personal information:
a. Promote the security and protection of people, premises, systems and assets;
b. Monitor compliance with internal policies and procedures;
c. Administer communications and other systems used by the Adecco Group (including internal contact databases);
d. Investigate or respond to incidents and complaints;
e. To promote internally that training sessions have taken place and utilise their content (in the case of photos or videos of training sessions); to market similar sessions internally and externally to third parties;
f. Comply with obligations and rights and cooperate with investigations carried out by the police, government or regulators; and
g. Participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company, that any member of the Adecco Group wishes to participate in.
We are required by law to have a ground set out in the law to process the information we hold about you. The legal grounds can be:
1. Performing a contract or taking steps prior to entering a contract
When you are already working with or about to engage through Badenoch + Clark, our processing of personal information for all these purposes is based on processing grounds like the performance of a contract or to enter into a contract (purposes 1 and 6-7 above).
These services can be such as providing you with suitable jobs to apply for or helping and assisting you with training and the application process.
2. Compliance with legal obligations
Sometimes the processing is necessary to comply with legal or regulatory obligations (purpose 6-7 above). Public authorities, such as tax, finance or data protection authorities may request personal data from us and provide us with a statutory reason to disclose information about you (e.g. the prevention or detection of a crime). In these circumstances, we are forced by law to provide the authorities with your data.
3. Fulfilment of our legitimate interest
The processing is necessary in the legitimate interests of Badenoch + Clark in exercising its and its staff fundamental rights to run a business in a way which does not unduly affect your interests or fundamental rights and freedoms (purposes 1-5 and 7 above). This means that when processing is necessary for the legitimate interests of Badenoch + Clark, we balance your interests or fundamental rights and freedoms against our legitimate interest in processing. This ensures that we are not processing data in manner that your interest and fundamental rights override our interest in such processing.
We shall only process your personal information other than on these grounds with your consent, which is a further processing ground.
You are not obliged to provide your personal information to us, but it would not be possible for us to work with you, or provide our services to you, if you do not provide us with a required minimum. It may also limit the Services that you can receive from us if you in some instances choose to provide us with limited personal information.
Yes, we do at times. The Company uses automated systems/processes and automated decision-making (like profiling) to provide you, and our clients, with the services you request from us.
For example, when our clients are looking for candidates for jobs, we can conduct a search of our lists of candidates using automated criteria which takes into account your availability, skillset, pay rate and in some circumstances previous feedback we have received from clients to compile a shortlist which ranks which candidates are most likely to fulfil the client’s requirement. This means that sometimes your position in the rank may be higher than others, depending on how these factors match the clients’ needs.
The Company can keep your personal information for up to 3 years after you register with us. If you are successful in finding work through us, the Company will need to keep your personal information for a longer period in order to comply with its on-going legal and contractual obligations. Generally, we retain your personal data concerning taxes, contracts of employment and any financial information (including payroll data and data relating to pay, etc.) for 10 years after your employment ends, and other personal information for 3 years.
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes set out above. We do this in the following circumstances:
o information is shared with members of the Adecco Group that provide IT functions for the Adecco companies world-wide; those IT functions are located among others in Luxembourg, France, Switzerland and Belgium.
o information is also shared with Badenoch + Clark affiliates world-wide where you have expressed an interest in opportunities in that market, or members of the Adecco Group identify that you may have particular skills required or helpful in that market. A list of the countries in which we operate is available in the ‘choose your country’ function of our website at www.adecco.com
Your data can be transferred and processed in one or more other countries, in- or outside the European Union. A full list of the countries in which we operate is available in the ‘Find an office’ function of our website at www.badenochandclark.com.
We shall only transfer your data outside the EU to countries which the European Commission believes offers an adequate level of protection to you (a list of those countries is available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en, or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your information (for which we usually use one of the forms of data transfer contracts approved by the European Commission, copies of which are available here: http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm, https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en ).
You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you have the right to access to some of your personal information (via the Portal) and to certain information about how it is processed. In some cases, you can ask us to provide you with an electronic copy of your information. In some limited circumstances, you also have the right to request portability of your personal information, which means, we will provide them to a third party upon you request.
If you can demonstrate that personal information we hold about you is not correct, you can request that this information is updated or otherwise corrected. We would encourage you to access the self-service Portal where possible and update your personal information directly.
In certain circumstances you have the right to request that your personal data is deleted. You can make such a request at any time and Badenoch + Clark will evaluate if your request should be granted, however this right is subject to any legal rights or obligations where we need to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Badenoch + Clark will do so without undue delay. Please bear in mind, once your data is deleted – that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data.
In certain circumstances, you have the right to restrict the processing of your Personal Data. However, in some instances such restriction of processing may limit the Services that you can receive from us.
As far as the company’s processing of your data is based on the company’s legitimate interest (and no other processing ground) or relates to direct marketing, you are entitled to object to the Company processing your data by reference to your particular situation.
If you want to exercise any of your rights, please fill in the form available here
When you contact us to exercise your rights, the Company will need you to identify yourself before actioning your request.
Finally, you have the right to lodge a complaint with the data protection authority in the place where you live or work, or in the place where you think an issue in relation to your data has arisen.
If you have any questions or concerns regarding our Statement, would like further information about how we protect your information and/or when you want to contact the company’s Group Data Protection Officer (DPO) and your local Privacy Lead, please email us at firstname.lastname@example.org or our Luxembourg Privacy Lead at email@example.com
The terms of this Statement may change from time to time. We shall publish any material changes to this Statement through appropriate notices either on this website or contacting you using other communication channels.
Only the French version of the Candidate Privacy information Statement shall have the force of law.
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