Privacy Policy | B+C

PRIVACY POLICY

Welcome to Badenoch+Clark, specialized division of Professional Values Italia S.r.l. 

We look forward to working with you to help you to further develop your career. As you’d expect, to properly perform our services, we collect and use information about you. 

Adecco is committed to protecting and respecting your privacy.  This Candidate Privacy Information Statement describes your privacy rights in relation to the information about you that we process, as well as the steps we take to protect your privacy. We know it’s long, but please read this Statement carefully.  There is an index below so you can go straight to the bits you want if you prefer. 

Index
Some terms to be clear about
What personal information does the company collect and use?
Why do we use personal information about you?
Why and on which legal basis we process your personal data?
Do you have to give us the personal information we ask for?
Do we process information about you without any human intervention at all?
How long do you keep my personal information for?
Do we transfer your data to third parties?
Do we transfer your data outside the European Union?
What are your rights?
What about data security when using Adecco Systems?
How do we handle changes to this Statement?


Some terms to be clear about

First we need to be clear about how we use some words in this statement.

It may seem obvious, but in this Statement you will be referred to as ‘the Candidate’ or ‘You’. 

When we talk about ‘us’ or the ‘Company’ we mean Professional Values Italia S.r.l., c.f. 10064750960 and p.i. 10539160969 specialized division Badenoch+Clark. We have our registered office at Via Tolmezzo 15, 20132 Milan, Italy. The Company is part of the Adecco Group, the largest HR services provider in the world. Through its various companies and business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career transition, talent development, training & education, outplacement and international mobility (‘our Activities’).

To carry out our Activities the Company uses several IT systems. In some cases the Company provides a Self Service Portal (‘Portal’) for its candidates/personnel. The Portal allows you to search and apply for jobs the Company and its sister companies advertise which match your interests, skills and/or experience, in the locations where you have expressed an interest in working.

Finally, this is a statement about information about people – like you and your family. It includes facts about you, but also opinions about you and that you hold (“I’m a football fan” for example). It’s not about information about the Company (although sometimes the two overlap).  This type of information is sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal Information’ in this Statement.

 

What personal information does the company collect and use?
Personal information that the company usually collects includes, but is not limited to:

your name, date and place of birth, contact details and qualifications (education, training courses and internships), documents evidencing your identity and right to work and any other information you listed on your resume or CV;

if you log on to the Portal using your LinkedIn or any other social media account: your profile data;

if you contact us, in some cases we will keep a record of that correspondence;

feedback about you from our staff and third parties; where you give feedback on others;

feedback about us and our services through our surveys;

we also collect information on your visits to our website/Portal including (but not limited to) your IP address, browser, timestamp, location, country traffic data, location data, weblogs and other communication data and the resources that you access. This information make your visit to our website/Portal easier in the future. We might, for example, suggest jobs to you which are being handled by branches local to where you were when you contacted us;

we also collect information for marketing purposes and analysis, including information on how your respond to email, sms, phone and other marketing campaigns. This particular processing will be carried out only after we have received your specific consent;

photos and videos of your attendance at video interviews or training or similar sessions (you will be given a chance at the session to ask not to be videoed or photographed);

details of any disabilities and any accommodations we may need to make for you in the workplace; 

in some cases we will also collect sensitive personal information, in addition to disabilities data, where we are permitted to do so by law;

we also wish to inform you that Adecco will carry out any necessary assessment as part of the selection process, which may require processing of the data provided by you and which will include the results of the evaluation in your recruitment database as part of the selection process.

we also inform you that, as part of the selection process, the hiring Group company can consult the details of your public profile on social media (LinkedIn) and other public information and documents, with only purpose of evaluating and assessing your experience and your professional abilities and knowing if your profile is consistent with the culture and values of Adecco.

 

Why do we use personal information about you?

 The company collects and processes personal information: 

1. To provide you with the services you expect us to, like finding you suitable jobs/assignments to apply for, helping you with training, or facilitating the process of applying for jobs/assignments. This includes sending your CV to prospective employers for their consideration and keeping you informed of future work opportunities by email, telephone, mail and/or other communication methods; 

2. with your consent we may also use your contact data for direct marketing for example via e-mail, messaging or telephone; 

3. to further develop, test and improve our website/Portal, or other existing or new systems/processes to better serve you; this takes place in the context of new IT systems and processes, so that information about you will be used in the testing of those new IT systems and processes where dummy data cannot fully replicate the operation of that new IT system; 

4. to perform studies and statistical and analytical research, for example to compare the effectiveness of our placement of candidates between different business sectors and geographies and seek to identify factors that may influence any differences we identify; 

5. to transfer data to third parties (see below); 

6. where necessary, to comply with any legal obligation; and

7. we will also process your information to: 
         a. promote the security and protection of people, premises, systems and assets;
         b. monitor compliance with internal policies and procedures;
         c. administer communications and other systems used by the Adecco Group (including internal contact databases); 
         d. investigate or respond to incidents and complaints;
         e. participate in any potential or actual purchase or sale, or joint venture, of all or part of a business or company, that any member of the Adecco Group wishes to participate in. 

8. in the case of photos or videos of training sessions, to report internally that the training sessions have taken place and their content (for example in internal updates) and also to market similar sessions internally and externally to third parties. In this case, we will ask for your specific consent.

 

Why and on which legal basis we process your personal data?
We are required by law to have a ground set out in the law to process the information we hold about you. The legal bases are the following:

1. processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (purposes 1 e 6-7)

2. processing is necessary for compliance with a legal obligation to which the controller is subject (purpose 6)

3. processing is necessary in order to protect the vital interests of the data subject or of another natural person (purposes 1; 3-5-7)

We shall only process your personal information other than on these grounds with your consent (purposes 2 and 8).

Do you have to give us the personal information we ask for?

 You are not obliged to provide your personal information to us, but it would not be possible to work with you or provide you our services, if you will not provide at least the minimum amount of information requested. Moreover, if you provide us only limited information this could cause a limitation of the services we provide to you.

 

Do we process information about you without any human intervention at all?

 Yes we do at times. The Company may use automated systems/processes and automated decision-making (like profiling) to provide you, and our clients, with the services you request from us. For example, when our clients are looking for candidates for jobs, we may conduct a search of our lists of candidates using automated criteria which takes into account your availability, skillset, pay rate and in some circumstances previous feedback we have received from clients to compile a shortlist which ranks which candidates are most likely to fulfil the client’s requirement. This means that sometimes your position in the rank may be higher than others, depending on how these factors match the clients needs.

 

How long do you keep my personal information for? 

 The Company can keep your personal information for up to 36 months after your registration with us or the last activity you do in your personal profile (for example, when you register, you access, you upload or update your CV). If you are successful in finding work through us, the Company will need to keep your personal information for a longer period in order to comply with its on-going legal and contractual obligations. 

 

Do we transfer your data to third parties?

 As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes set out above. We do this in the following circumstances:

To our suppliers. We will engage a supplier to carry out administrative and operational work in support of our relationship with you. The supplier(s) will be subject to contractual and other legal obligations to preserve the confidentiality of your data and to respect your privacy, and will only have access to the data they need to perform their functions; the relevant suppliers are typically IT suppliers (who host or support our IT systems, including information about you), premises management companies (who look after physical security at our buildings, and therefore may need to know about you to allow access to our buildings) and back office finance and accounting management providers (who may need to handle details of candidates in order to process accounts payable and receivable). We may also engage suppliers who provide IT technology services and solutions, which might include video interview and skills assessment tools. You can easily find the update list of our suppliers calling this phone number: +39 02 88141, or sending an email to this address: customercare@badenochandclark.it;

To members of the Adecco group of companies in other countries. These are located in- or outside the European Union; different members of the group fulfil different functions and as result your information will be shared with them for different reasons:
        o information is shared with members of the Adecco group that provide IT functions for the Adecco companies world-wide;
        o information is also shared with Adecco affiliates world-wide where you have expressed an interest in opportunities in that market, or members of the Adecco Group identify that you may have particular skills required or helpful in that market.  A list of the countries in which we operate is available in the ‘choose your country’ function of our website at www.adecco.com

To our clients/prospective employers: we will share your data with clients of ours who are offering jobs/assignments you may be interested in, or who are interested in your profile. They owe contractual and other confidentiality obligations in relation to your data to us, and to you;

We will share your data with government, police, regulators or law enforcement agencies if, at our sole discretion, we consider that we are legally obliged or authorised to do so or it would be prudent to do so; and

As part of due diligence relating to (or implementation of) a merger, acquisition or other business transaction we may need to disclose your data to the prospective seller or buyer and their advisers. 

 

Do we transfer your data outside the European Union?
Your data can be transferred and processed in one or more other countries, in- or outside the European Union. A full list of the countries in which we operate is available in the ‘choose your country’ function of our website at www.adecco.com.

We shall only transfer your data outside the EU to countries which the European Commission believes offers an adequate level of protection to you (a list of those countries is available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en), or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your information (for which we usually use one of the forms of data transfer contracts approved by the European Commission, copies of which are available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en). 

 

What are your rights?

  Right to access and obtain a copy of your personal information 

 You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you may have the right to access to some of your personal information (via the Portal) and to certain information about how it is processed. In some cases you can ask us to provide you with an electronic copy of your information. In some limited circumstances, you also have the right to request the portability of your personal information, which means that we will pass your data to a third party, at your request.

Right to correct your personal information 

 If you can demonstrate that personal information we hold about you is not correct, you can request that this information is updated or otherwise corrected.  We would encourage you to access the self-service Portal where possible and update your personal information directly.

Right to have data deleted/be forgotten

 In certain circumstances you have the right to request that your personal data is deleted.  You may make such a request at any time and Adecco will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data.  For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Adecco will do so without undue delay. Please bear in mind, once your data is deleted – that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data. 

Right to restriction of processing

 In certain circumstances, you have the right to limit the processing of your personal data. However, in some cases, such processing restrictions may limit the services you may receive from us.

Right to object 

 As far as the company’s processing of your data is based on the company’s legitimate interest (and no other processing ground) or relates to direct marketing, you are entitled to object to the Company processing your data by reference to your particular situation. 

If you want to exercise any of your rights, please log into the self-service Portal or email us at diritti.privacy@badenochandclark.it. When you email us to exercise your rights, the Company may ask you to identify yourself before actioning your request.

Finally, you have the right to lodge a complaint with the data protection authority in the place where you live or work, or in the place where you think an issue in relation to your data has arisen. 

 

What about data security when using Adecco Systems?
You are responsible for keeping your login details to the Portal safe, in particular the password that we have given you or that you have chosen. These login credentials are for your own use. You are not permitted to share your credentials or other account details with any other person(s). 

 

How could you contact us?
If you have any questions or concerns regarding our Statement, would like further information about how we protect your information (for example when we transfer it outside Europe) please contact us via e-mail at ccustomercare@badenochandclark.it. If instead you wish to get in touch with our Group Data Protection Officer (DPO), please e-mail us to at adecco.globalprivacy@adecco.com. 

How do we handle changes to this Statement?
The terms of this Statement may change from time to time. We shall publish any material changes to this Statement through appropriate notices either on this website or contacting you using other communication channels.  

 

 

The Professional Values Italia Team
v2.2 October 2019