Workers Privacy Information Statement
Welcome to the Badenoch + Clark part of the Adecco Group. We look forward to working with you to help you to
further develop your career. As you’d expect, to properly perform our services, we collect and use
information about you.
Badenoch + Clark is committed to protecting and respecting your privacy. This Privacy Information Statement
describes your privacy rights in relation to the information about you that we process, as well as the steps we
take to protect your privacy. We know it’s long, but please read this Statement carefully. There is an
index below so you can go straight to the bits you want if you prefer.
Some terms to be clear about
First we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement you will be referred to as
‘ You’ or ‘ the Candidate’.
When we talk about ‘ us’ or the ‘ Company’ we
mean Badenoch + Clark Limited. The registered office for Badenoch + Clark Limited is 10 Bishops Square,
London E1 6EG. The Company is part of the Adecco Group, the largest HR services provider in the world.
Through its various companies and business lines the Adecco Group provides several HR (Human Resources)
activities like staffing, secondment, payroll services, recruitment & selection, testing solutions, career
transition, talent development, training & education, outplacement and international mobility
(‘ our Activities’).
When we refer to ‘Worker’, we mean any of our Associates, Colleagues and Contractors.
To carry out our Activities the Company uses several IT systems. In some cases the Company provides a
Self Service Portal (‘ Portal’ ) for its candidates/personnel. The Portal allows
you to update your own records such as your contact details and bank details, and where you work for one of
our clients, the hours that you have worked.
Finally, this is a statement about information about people – like you and your family. It includes
facts about you, but also opinions about you and that you hold (“I’m a football fan” for example). It’s not
about information about the Company (although sometimes the two overlap). This type of information is
sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or ‘PII’. We use the term
‘ Personal Information’ in this statement.
What personal information does the company collect and use?
Personal information that the company usually collects includes, but is not limited to:
your name, date and place of birth, contact details and qualifications (education, training courses
and internships), and any other information you mentioned on your resume or CV;
if you log on to the Portal using your LinkedIn or any other social media account: your profile
if you contact us, we will keep a record of that correspondence;
feedback about you from our staff and third parties who you work with or for, and other appraisal
information; where you give feedback on others;
your feedback about us and our services through our satisfaction surveys;
we also collect information on your use of our systems including (but not limited to) your IP
address, browser, timestamp, location, country traffic data, location data, weblogs and other
communication data and the resources that you access. This information will make our systems easier
to use in the future;
when you start working for the company we shall also collect:
your gender, nationality, copy ID documents, proof of address and copies of documents
evidencing your right to work in the locations you will work in (visas, work permits, etc.);
payroll information such as your bank account information, national insurance or social
security number, tax codes and reference numbers, your fees, salary and benefits information
and any voluntary deductions you ask us to make from your salary and fees (like trade union
membership or church dues);
records of your attendance, time spent on projects, training, promotions, investigations and
information about your use of our IT systems and premises (including CCTV and door entry
details about your dependents and next of kin;
travel information (travel data, credit card information, passport number, expenses
incurred) for the purposes of the negotiation, arrangement and purchasing of all travel
related activities (e.g. Airfare, Train, Hotel & Car Rental reservations) and the
reimbursement of travel expenses;
photos and videos of your attendance at training or similar sessions (you will be given a
chance at the session to ask not to be videoed or photographed);
pictures and videos for internal communication usage, such as email, announcements, news on
the Global Intranet
details of any disability and any accommodations we may need to make for you in the workplace; and
in some cases we will also collect other sensitive data than only details related to
disability, when we are permitted to do so by law.
Photos and/or videos collected from you for the purposes of identification and right to work verification
Why do we use personal information about you?
The company collects and processes personal information:
To provide you with the assistance you expect, like finding you suitable assignments to work on,
helping you with training, or facilitating the process of applying for new assignments. This
includes keeping you informed of future work opportunities by email, telephone, mail and/or other
to further develop and improve our systems/processes; this takes place in the context of new IT
systems and processes, so that information about you will be used in the testing of those new IT
systems and processes where dummy data cannot fully replicate the operation of that new IT system;
to perform studies and statistical and analytical research, for example to compare the
effectiveness of our placement of associates with clients between different business sectors and
geographies and seek to identify factors that can influence any differences we identify;
to transfer data to third parties (see below);
where necessary, to comply with any legal obligation;
when you start working for the Company, to perform our duties to you as your employer or customer
(in the case of individual contractors); and
when you start working for the company:
to comply with your contract of employment or contract for services, and all other
contracts and rules that govern our employment or other contractual relationship with you;
maintain and improve administration of talent generally (including for the purposes of
carry out other human resources activities (including work management, absence management,
training/people management, expense management, and disciplinary procedures);
manage shares and other assets to which you may be entitled;
promote the security and protection of people, premises, systems and assets;
monitor compliance with internal policies and procedures;
administer communications and other systems used by the Badenoch + Clark and the Adecco
Group (including internal contact databases);
investigate or respond to incidents and complaints;
in the case of photos or videos of training sessions, to report internally that the training
sessions have taken place and their content (for example in internal updates) and also to
market similar sessions internally and to third parties; or
participate in any potential or actual purchase or sale, or joint venture, of all or part
of a business or company, that any member of the Adecco Group wishes to participate in.
Photos and/or videos collected from you for the purposes of identification and right to work
Why and on which basis do we use personal data?
We are required by law to have a ground set out in the law to process the information we hold about you.
The legal grounds can be:
Performing a contract or taking steps prior to entering a contract
When you are already working with or about to engage through Badenoch + Clark, our processing of
personal information for all these purposes is based on processing grounds like the performance of a
contract, or about to enter into a contract (purposes 1 and 67 above). These services can be such as
providing you with suitable jobs to apply for or helping and assisting you with training and the
Compliance with legal obligations
Sometimes the processing is necessary to comply with legal or regulatory obligations (purpose 6-).
Public authorities, such as tax, finance or data protection authorities may request personal data
from us and provide us with a statutory reason to disclose information about you (e.g. the
prevention or detection of a crime). In these circumstances, we are forced by law to provide the
authorities with your data.
Fulfilment of our legitimate interest
The processing is necessary in the legitimate interests of Badenoch + Clark in exercising its and
its staff fundamental rights to run a business in a way which does not unduly affect your interests
or fundamental rights and freedoms (purposes 1;3-5- 7 above). This means that when processing is
necessary for the legitimate interests of Badenoch + Clark, we balance your interests or fundamental
rights and freedoms against our legitimate interest in processing. This ensures that we are not
processing data in a manner that your interest and fundamental rights override our interest in such
We shall only process your personal information other than on these grounds with your consent, which is a
further processing ground.
Do you have to give us the personal information we ask for?
The provision of your personal information is a requirement necessary to enter and/or maintain our
contract with you. This means that you are obliged to provide your personal information to us.
If you do not provide your personal information to us, we will either not be able to conduct the
employment or supplier relationship with you or, at least, you may not be able to participate in certain
processes such as feedback or career development (which may also not be in line with your contract with
Do we transfer your data to third parties?
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes
set out above. We do this in the following circumstances:
To our suppliers. We can, for example, engage a supplier to carry out administrative and operational
work in support of our relationship with you. The supplier(s) will be subject to contractual and
other legal obligations to preserve the confidentiality of your data and to respect your privacy,
and will only have access to the data they need to perform their functions; these suppliers are
typically IT suppliers (who host or support our IT systems, including information about you),
premises management companies (who look after physical security at our buildings, and therefore need
to know about you to allow access to our buildings), HR related providers (who operate payroll or
benefits provision on our behalf, such as on site catering for associates and colleagues), travel
providers (who manage or organise travel for our associates and colleagues) or back office finance
and accounting management providers (who need to handle details of colleagues and associates in
order to process accounts payable and receivable).
To members of the Adecco group of companies in other countries. These are located in- or outside the
European Union; different members of the group fulfil different functions and as result your
information will be shared with them for different reasons:
information is shared with members of the Adecco group that provide IT functions for the
Adecco companies world-wide; those IT functions are located in France, Prague and Amsterdam
information is shared with the head office of the Adecco group in Switzerland for work force
planning, budgeting and feedback purposes; this information is also used at head office in
Switzerland to propose new opportunities to you within the Adecco group or with clients.
information is also shared with Adecco affiliates world-wide where you have expressed an
interest in opportunities in that market, or members of the Adecco Group identify that you
may have particular skills required or helpful in that market. A list of the countries in
which we operate is available in the ‘choose your country’ function of our website at
To our clients/prospective employers: we will share your data with clients of ours who are offering
jobs/assignments you may be interested in, or who are interested in your profile, for colleagues
this includes where you are working on-site with our clients. They owe contractual and other
confidentiality obligations in relation to your data to us, and to you;
We will share your data with government, police, regulators or law enforcement agencies if, at our
sole discretion, we consider that we are legally obliged or authorised to do so or it would be
prudent to do so; and
As part of due diligence relating to (or implementation of) a merger, acquisition, change in service
provider or other business transaction we can disclose your data to the prospective seller or buyer,
new service provider and their advisers.
Do we transfer your data outside the European Union?
Your data can be transferred and processed in one or more other countries, in- or outside the European
Union. A full list of the countries in which we operate is available in the ‘choose your country’
function of our website at www.badenochandclark.com/en-gb.
We shall only transfer your data outside the EU to countries which the European Commission believes
offers an adequate level of protection to you (a list of those countries is available here:
, or where Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your
information (for which we usually use one of the forms of data transfer contracts approved by the
European Commission, copies of which are available here:
What are your rights?
Right to access and obtain a copy of your personal information
You are entitled to request confirmation whether we process any of your personal information. Where
this is the case, you have the right to access to your personal information and to certain
information about how it is processed. In some cases you can ask us to provide you with an
electronic copy of your information. If there is a self-service system, we really encourage you to
access to it and update it yourself. In some limited circumstances, you also have the right to
request portability of your personal information, which means, we will provide them to a third party
upon your request
Right to correct your personal information
If you can demonstrate that personal information we hold about you is not correct, you can ask that
this information is updated or otherwise corrected. If there is a self-service system, we really
encourage you to access to it and update it yourself.
Right to delete/right to be forgotten If we do not need to retain or process the
data for any other reason, you can request that we stop or restrict the processing or delete (some
or all of) your personal information.
Right to restrict In certain circumstances, you have the right to restrict the
processing of your Personal Data. However, in some instances such restriction of processing may
limit the Services that you can receive from us.
Right to object As far as the company’s processing of your data is based on the
company’s legitimate interest (and no other processing ground) or relates to direct marketing, you
are entitled to object to the Company processing your data by reference to your particular
If you want to exercise any of your rights, please log into our self-service Portal (
) so that we may action your instruction as soon as possible.
Finally, you have the right to lodge a complaint with the data protection authority in the place where
you live or work, or in the place where you think an issue in relation to your data has arisen.
How do we handle changes to this statement?
The terms of this Statement may change from time to time. We shall publish any material changes to this
Statement through appropriate notices either on this website or contacting you using other communication
The Badenoch + Clark team