CANDIDATES PRIVACY INFORMATION STATEMENT
Welcome to Badenoch + Clark part of the Adecco Group. We look forward to working with you to help you to further
develop your career. As you’d expect, to properly perform our services, we collect and use information
about you.
Badenoch + Clark is committed to protecting and respecting your privacy. This Candidate Privacy
Information Statement describes your privacy rights in relation to the information about you that we process, as
well as the steps we take to protect your privacy. We know it’s long, but please read this Statement
carefully. There is an index below so you can go straight to the bits you want if you prefer.
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Some terms to be clear about
First we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement you will be referred to as ‘the
Candidate ’ or ‘You ’.
When we talk about ‘ us ’ or the ‘ Company
’ we mean Badenoch + Clark Limited.
The registered office for Badenoch + Clark Limited is 10 Bishops Square, London E1 6EG. The Company is part
of the Adecco Group, the largest HR services provider in the world. Through its various companies and
business lines the Adecco Group provides several HR (Human Resources) activities like staffing, secondment,
payroll services, recruitment & selection, testing solutions, career transition, talent development,
training & education, outplacement and international mobility (‘our
Activities ’).
To carry out our Activities the Company uses several IT systems. In some cases the Company provides a
Self Service Portal (‘Portal ’) for its candidates/personnel. The Portal allows
you to search and apply for jobs the Company and its sister companies advertise which match your interests,
skills and/or experience, in the locations where you have expressed an interest in working.
Finally, this is a statement about information and people. It includes facts about you, but also
opinions about you and that you hold (“I’m a football fan” for example). It’s not
about information about the Company (although sometimes the two overlap). This type of information is
sometimes called ‘Personal information’, ‘Personally Identifiable Information’ or
‘PII’. We use the term ‘Personal Information ’ in this Statement.
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What personal information does the company collect and use?
Personal information that the company usually collects includes, but is not limited to:
your name, date and place of birth, contact details and qualifications (education, training courses
and internships), documents evidencing your identity and right to work and any other information you
listed on your resume or CV;
if you log on to the Portal using your LinkedIn or any other social media account: your profile
data;
if you contact us, we will keep a record of that correspondence;
feedback about you from our staff and third parties; where you give feedback on others;
your feedback about us and our services through our satisfaction surveys;
we also collect information on your visits to our website/Portal including (but not limited to) your
IP address, browser, timestamp, location, country traffic data, location data, weblogs and other
communication data and the resources that you access. This information will make your visit to our
website/Portal easier in the future. We will, for example, suggest jobs to you which are being
handled by branches local to where you were when you contacted us;
we also collect information for marketing purposes and analysis, including information on how your
respond to email, sms, phone and other marketing campaigns.We will have asked you for your explicit
consent before sending marketing communication via these means;
photos and videos of your attendance at a video interview or training or similar sessions (you will
be given a chance at the session to ask not to be videoed or photographed);
details of any disabilities and any accommodations we may need to make for you in the workplace; and
in some cases, we will also collect other sensitive data than only details related to disability,
when we are permitted to do so by law (so in some countries we will ask you about your background
for equal opportunities monitoring).
We would like also to inform you that Badenoch + Clark will perform whatever assessment are
necessary as part of the selection process, which may require the data submitted to be processed,
and that it will include the results of the assessment in its recruitment database as part of the
selection process.
You are also informed that, as part of the selection process, the hiring entity may consult details
of your public profile on social media (Facebook, Twitter, LinkedIn, etc.), and other public
information and records, with the sole purpose of assessing and ascertaining your experience and
professional skills, and to know whether your profile is consistent with the Badenoch + Clark
culture and values.
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Why do we use personal information about you?
The company collects and processes personal information:
To provide you with the services you expect us to, like finding you suitable jobs/assignments to
apply for, helping you with training, or facilitating the process of applying for jobs/assignments.
This includes sending your CV to prospective employers for their consideration and keeping you
informed of future work opportunities by email, telephone, mail and/or other communication methods;
with your consent we may also use your contact data for direct marketing for example via e-mail,
messaging or telephone;
to further develop, test and improve our website/Portal, or other existing or new systems/processes
to better serve you; this takes place in the context of new IT systems and processes, so that
information about you will be used in the testing of those new IT systems and processes where dummy
data cannot fully replicate the operation of that new IT system;
to perform studies and statistical and analytical research, for example to compare the effectiveness
of our placement of candidates between different business sectors and geographies and seek to
identify factors that can influence any differences we identify;
to transfer data to third parties (see below);
where necessary, to comply with any legal obligation; and
we will also process your information to:
promote the security and protection of people, premises,
systems
and assets;
monitor compliance with internal policies and procedures;
administer communications and other systems used by the
Adecco
Group (including internal contact databases);
investigate or respond to incidents and complaints;
to promote internally that training sessions have taken place and utilise their content (in the
case
of photos or videos of training sessions), to market similar sessions internally and externally
to
third parties. In this case we will ask you for explicit consent; and
to comply with obligations and rights and cooperate with
investigations carried out by the police, government or regulators; and
participate in any potential or actual purchase or sale, or
joint venture, of all or part of a business or company, that any member of the Adecco Group
wishes
to participate in.
Photos and/or videos collected from you for the purposes of identification and right to work
verification.
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Why and on which basis do we use personal data?
We are required by law to have a ground set out in the law to process the information we hold about you.The
legal grounds can be:
Performing a contract or taking steps prior to entering a contract
When you are already working with or about to engage through Badenoch + Clark, our processing of
personal information for all these purposes is based on processing groundss like the performance of
a contract, enter into a contract (purposes 1 and 6-7 above). These services can be such as
providing you with suitable jobs to apply for or, helping and assisting you with trainings and the
application process.,
Compliance with legal obligations
Sometimes the processing is necessary to comply with legal or regulatory obligations (purpose 6).
Public authorities, such as tax, finance or data protection authorities may request personal data
from us, and provid us with a statutory reason to disclose information about you (e.g. the
prevention or detection of a crime). In these circumstances, we are forced by law to provide the
authoritie with your data.
Fulfilment of our legitimate interest
The processing is necessary in the legitimate interests of Badenoch + Clark in exercising its and
its staff fundamental rights to run a business in a way which does not unduly affect your interests
or fundamental rights and freedoms (purposes 1; 3-5- 7 above). This means that when processing is
necessary for the legitimate interests of Badenoch + Clark, we balance your interests or fundamental
rights and freedoms against our legitimate interest in processing. This ensures that we are not
processing data in a manner that your interest and fundamental rights override our interest in such
processing.
We shall only process your personal information other than on these grounds with your consent, which
is a further processing ground.
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Do we transfer your data to third parties?
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes
set out above. We do this in the following circumstances:
To our suppliers. We will, for example, engage a supplier to carry out administrative and
operational work in support of our relationship with you. The supplier(s) will be subject to
contractual and other legal obligations to preserve the confidentiality of your data and to respect
your privacy, and will only have access to the data they need to perform their functions; the
relevant suppliers are typically IT suppliers (who host or support our IT systems, including
information about you), premises management companies (who look after physical security at our
buildings, and therefore need to know about you to allow access to our buildings) and back office
finance and accounting management providers (who need to handle details of candidates in order to
process accounts payable and receivable). We also engage suppliers who provide IT technology
services and solutions, which might include video interview and skills assessment tools.
To members of the Adecco group of companies in other countries. These are located in- or outside the
European Union; different members of the group fulfil different functions and as result your
information will be shared with them for different reasons:
information is shared with members of the Adecco group that provide IT functions for the Badenoch +
Clark companies world-wide; those IT functions are located among others in France.
information is also shared with Badenoch + Clark affiliates world-wide where you have expressed an
interest in opportunities in that market, or members of the Adecco Group identify that you may have
particular skills required or helpful in that market. A list of the countries in which we operate is
available in the ‘choose your country’ function of our website at Badenoch + Clark site
To our clients/prospective employers: we will share your data with clients of ours who are offering
jobs/assignments you may be interested in, or who are interested in your profile. They owe
contractual and other confidentiality obligations in relation to your data to us, and to you;
We will share your data with government, police, regulators or law enforcement agencies if, at our
sole discretion, we consider that we are legally obliged or authorised to do so or it would be
prudent to do so; and
As part of due diligence relating to (or implementation of) a merger, acquisition or other business
transaction, we may need to disclose your data to the prospective seller or buyer and their
advisers.
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Do we transfer your data outside the European Union?
Your data can be transferred and processed in one or more other countries, in- or outside the European
Union. A full list of the countries in which we operate is available in the ‘choose your
country’ function of our website at
Badenoch + Clark site .
We shall only transfer your data outside the EU to countries which the European Commission believes
offers an adequate level of protection to you (a list of those countries is available here:
https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en
or where the Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your
information (for which we usually use one of the forms of data transfer contracts approved by the European
Commission, copies of which are available here:
http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm
https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en
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What are your rights?
Right to access and obtain a copy of your personal information
You are entitled to request confirmation whether we process any of your personal information. Where
this is the case, you have the right to access to some of your personal information (via the Portal)
and to certain information about how it is processed. In some cases, you can ask us to provide you
with an electronic copy of your information. In some limited circumstances, you also have the right
to request portability of your personal information, which means, we will provide them to a third
party upon your request
Right to correct your personal information
If you can demonstrate that personal information we hold about you is not correct, you can request
that this information is updated or otherwise corrected. We would encourage you to access the
self-service Portal where possible and update your personal information directly.
Right to delete/right to be forgotten
In certain circumstances you have the right to request that your personal data is deleted. You can make such a request at any time and Badenoch + Clark will evaluate if your request should be granted, however this right is subject to any legal rights or obligations where we need to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Badenoch + Clark will do so without undue delay. Please bear in mind, once your data is deleted that the Company might not be of service to you anymore once this data about you has been deleted. If you want to re-register with the company again, you will need to re-enter your data.
Right to restrict
In certain circumstances, you have the right to restrict the processing of your Personal Data.
However, in some instances such restriction of processing may limit the Services that you can
receive from us.
Right to object
As far as the company’s processing of your data is based on the company’s legitimate interest (and
no other processing ground) or relates to direct marketing, you are entitled to object to the
Company processing your data by reference to your particular situation.
If you want to exercise any of your rights, please log into the self-service Portal or email us at adecco.globalprivacy@adecco.com and privacy@adecco.co.uk
Finally, you have the right to lodge a complaint with the data protection authority in the place where
you live or work, or in the place where you think an issue in relation to your data has arisen.
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What about data security when using Badenoch + Clark Systems?
You are responsible for keeping your login details to the Portal safe, in particular the password that we
have given you or that you have chosen. These login credentials are for your own use. You are not permitted
to share your credentials or other account details with any other person(s).
How could you contact us?
If you have any questions or concerns regarding our Statement, would like further information about
how we protect your information or if you want to contact the company’s Group Data Protection Officer (DPO)
and your local Privacy Lead, please email us at
adecco.globalprivacy@adecco.com or your local Privacy
Lead
privacy@adecco.co.uk.